Houston Parts Admin/Receptionist must have CDK experience
*Answer incoming phone calls as well as greet guests and direct them to the proper person in a professional manner
*Fold and mail out all parts invoices from previous day
*Ensure the proper manager receives incoming mail promptly upon delivery
*Compile credit card batch reports from the previous day with all credit card receipts and corresponding invoices
*Issue purchase orders with a detailed description as well as ensuring the PO is properly coded for accounting and signed by the appropriate department manager before submitting to the PO and Invoice to accounting
*Receive and code all invoices to the proper account for Parts and Service departments
*Match invoices with PO’s and approve for payment in purchase order system
*Post parts received into inventory, verifying the parts cost and parts count received matches the initial PO that was issued as needed
*Resolve discrepancies when there is an issue/dispute with an invoice promptly with a vendor via phone call or email.
*Sort incoming invoices and disperse them to the appropriate location promptly
*Compile National Account Rebate and History reports at the beginning of each month
*Collect and properly code credit card receipts for the Parts and Service department
*Create shipping invoices to send overnight packages, notating on the shipping invoice package contents for proper accounting
*File invoices and purchase orders processed
*Prepare presentations and/or reports as needed
*Assist with weekly parts bin counts
*Any other task or duty that may be assigned
The receptionist is expected to maintain a professional appearance as you are the first person to great any guest to Heil of Texas. The dress code for this position is business casual as defined in the Heil of Texas handbook.
The receptionist hours are Monday thru Friday 8 am to 5 pm. You are expected to be at your desk ready to answer phone calls promptly at 8 am.
Apply to Casey@heiloftexas.com